Job Description

: JobID: 3237 Position Type: Secretarial/Clerical/Secretary Date Posted: 1/29/2024 Location: Austin High School Date Available: 02/12/2024 Closing Date: 02/02/2024 District: Austin Public School District #492 The Austin Public School District is seeking to hire a permanent Assistant Principal office Secretary at Austin High School. This position will begin February 19th, 2024. Incumbents are responsible for performing administrative support activities requiring thorough knowledge and understanding of rules, regulations and policies in area of assignment in order to perform professional activities in support of District programs. Essential duties of the position might be:

• Coordinates and schedules various meetings and reservations including meetings with counselors, principal, staff, parent/teacher conferences, usage of gyms, auditoriums, classrooms and other areas.
• Performs advanced secretarial and routine clerical work involving tasks such as maintaining statistical information, serving as a liaison for departments, distributing messages, copying, faxing, processing incoming/outgoing mail, filing, typing documents, and providing customer service to internal and external sources.
• Coordinates document preparation and distribution which includes: selecting appropriate forms and formats, composing correspondence, charts, memorandum, and minutes, and editing the work of others.
• Generates and codes purchase orders, vouchers and billings for supplies, medical assistance, vendors, public and private resources and/or bus and van services.
• Orders various supplies for office, building, medical, and/or equipment from appropriate vendors.
• Assists with preparing and reconciling figures and reports for budgets.
• Compiles, maintains and updates records including student data, tuition agreements, billings, budgets, district archives, administer medication to students in accordance with medication procedures and assist students with injury, illness or other health concerns as back-up to school nurse; and fund raising and grant records.
• Prepares school year calendar, monthly newsletter, and other agenda

Training and Experience (positions in this class typically require): High School Diploma, or G.E.D., and three years of related office experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. This is a ten month, seven hour a day, level four position. As Equal Opportunity Employer, Austin Public Schools is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate based on race, color, creed, religion, national origin, sex, disability, sexual orientation, age, marital status, status with regard to public assistance, familial status or membership or activity in a local commission. The school district strongly encourages anyone interested to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available. Email To A Friend Print Version

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