Job Description

About the Role

We’re looking for a highly organized and proactive Part-Time Recruiting Coordinator (Contract) to support our Recruiting Operations team during a busy period of hiring growth. This role is heavily focused on high-volume interview scheduling, administrative coordination, and candidate communications — making sure everything runs smoothly behind the scenes.

You’ll partner closely with recruiters, hiring managers, and candidates to coordinate logistics, keep our systems up to date, and help create a great candidate experience. If you enjoy fast-paced work, love staying organized, and take pride in keeping complex scheduling and admin processes on track, this role is for you.

Key Responsibilities

Interview Scheduling & Coordination (Main Focus)

• Schedule a high volume of interviews across recruiters, hiring managers, teams, and time zones.
• Manage complex calendars quickly and accurately.
• Act as the main point of contact for candidates throughout the interview process.
• Follow up proactively to confirm availability, align interview panels, and keep things moving.
• Jump in quickly when schedules change and keep everyone informed.
• Keep candidate records up to date in our ATS (Ashby) .
• Send interview confirmations, agendas, and any materials candidates need to feel prepared.

Systems & Operational Support

• Open and help manage job-specific Slack channels to keep everyone aligned.
• Track interviewer participation in shadow and reverse-shadow programs.
• Support clean data entry and documentation to keep reporting accurate.

Qualifications

• 1–2 years of experience in recruiting coordination, HR coordination, or a similar administrative role.
• Demonstrated experience managing high-volume scheduling in a fast-paced environment.
• Strong calendar management skills across multiple stakeholders and time zones.
• Highly organized with exceptional attention to detail and follow-through.
• Comfortable working in a remote-first environment.
• Excellent written and verbal communication skills.
• Discreet and professional when handling confidential information.
• Proactive, service-oriented, and solutions-focused mindset.
• Experience with applicant tracking systems (Ashby a plus) .
• Proficiency in Zoom, Slack, Google Workspace , and other remote collaboration tools.

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